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Control your overhead using clean, consistently updated bookkeeping with overhead benchmarking.
Consistently Updated:
You can review your financial reports and overhead benchmarks on demand because we update your bookkeeping every week.
Discover where you stand:
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Compare spending against industry averages
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Simple and readable dashboard with graphs
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Know where your money is going
Only for Dentists:
We work with 100+ dental practices and only dental practices, so we know how to categorize transactions correctly, meaning better quality and fewer questions interrupting you.
Everything your CPA needs:
Clean bookkeeping ready for your CPA to use for tax planning and preparation. Your CPA will love our work and have very few adjustments to make each year for taxes.
HOW IT WORKS
Just continue to pay your bills and run your payroll. We do the rest.
1. We track your activity during the month.
You continue to pay your bills and run your payroll while you get a dedicated bookkeeper keeping track of the financial activity in your business accounts in QuickBooks Online.
2. We send one monthly email with questions.
For any transactions that aren't clear to categorize correctly, we will put them to the side during the month and then list them in an email for you to clarify when the month finishes. That means minimal interruptions to you.
3. Done ✅ You have overhead costs at your fingertips.
Log in to your Percentology dashboard, track your income and overhead targets, and discover how your overhead expenses compare against industry and our client averages.
PERCENTOLOGY ONLINE SOFTWARE
Included: Compare your practice overhead costs against other practices with our online dashboard software.
Discover where you stand
Percentology turns your bookkeeping data into a visual performance dashboard to eliminate noise, discover where you stand, and track what matters most.
Compare against others
See your practice overhead expenses alongside the averages of other practices in the app or compare against industry standards developed by dental CPA firms.
Automatically Updated
The software stays connected to QuickBooks Online to automatically calculate overhead percentages as your dental practice bookkeeping is updated by us.
Client Testimonials
We range from 150 to 200 happy practices.
Dr. Johnny Kuttab
"Everything changed after joining Percentology in 2015, such as ease, efficiency, accuracy, and accountability. Outsourcing the bookkeeping made us realize the most crucial aspect of what we do isn't the accounting but what we do with the numbers when we get them from the bookkeepers who hand it all to us and the accountant on a silver platter. Making Percentology's bookkeeping team part of our daily systems has multiplied our efforts. They run things like a well-oiled machine, which is exactly what you want to build a profitable practice."
Still with us 2024 (almost 10 years!)
Dr. Adrienne Hedrick
"I’ve been using Percentology since 2016 and absolutely love working with them. Before working with them, I did all of our bookkeeping myself. Having a dedicated expert do it for us has saved me a tremendous amount of time. As a result, I’ve had much more time to help patients, which has increased revenue. Plus, it’s terrific how they pay so close attention to detail and categorize everything correctly. They’ve taken great care of us, and I really can’t say enough good things about them."
Still with us 2024 (8 years!)
Dr. Madhu Nadimpalli
"I have six dental offices, and Sona's team has done my bookkeeping for all the offices since 2014. One of my concerns while opening multiple practices was to have a good bookkeeper that I didn't have to spend time managing, and my life has been so smooth after I found her. She is the best, and I doubt if anyone else could do the job as well and professionally as she does. Her entire team is very organized and provides clear reports with every minute detail. Moreover, she does bookkeeping only for dentists, so she knows what we, as dentists, expect. She is very efficient, comes up with new ideas, and is dedicated to completing the work in a timely manner. I highly recommend Sona's services to all the dentists looking for a bookkeeper, and working with her team is a pleasure. Sona, you are the best, and I am glad I found you."
Still with us 2024 (10 years!)
Dr. Lauren Huffaker
"I used Percentology's bookkeeping service from the beginning of opening my practice in 2017. Controlling office overhead is a huge part of my success as a business owner. Being able to have someone in the background categorizing all of my expenses and then being able to pull the percentages up on an easy-to-read dashboard makes managing overhead a breeze. Sona provides great customer service, and her team is wonderful. My CPA is always impressed with how clean my books are. It's a no-brainer!"
Still with us 2024 (7 years!)
Dr. Michael Bryant
"I've been with Percentology since 2013. Sona and her team have organized my financial reports that show me areas for improvement with her overhead benchmarking. What I like the most is that Sona will not hesitate to tell me what I don't want but need to hear. Her dental benchmarking, which shows me how I compare to other orthodontic practices, is incredible. I am beyond pleased that I started working with Percentology over ten years ago."
Still with us 2024 (11 years!)
Dr. Camilo Achury
"My biggest challenge was to have my CPA review my bookkeeping monthly so that I could plan my strategy, particularly in relation to taxes. Year after year, we had no control. Some years, we had a surplus; some years, we were short. It was a roller coaster. I am very detail-oriented and work best when I have a plan. I called almost in desperation on January 1st, 2018, and spoke to Sona, explaining my problem. Soon, I reluctantly signed because I had not been able to get my problem solved for many years, and it felt hopeless. The first month was used to set things up, and by month two, the bookkeeping updates were very timely and very, very complete. For the first time, it wasn't me who was pushing for perfection, but it was me who was being asked about my activity transaction by transaction. I can't tell you how happy I was; I couldn't believe it. I thought this could not be found and almost gave up."
Still with us 2024 (6 years!)
How to get started:
1
Start with a scheduled call
We will align around your vision and goals for your dental practice bookkeeping to ensure we are the right fit.
2
Gather some items for us
We will send you a simple list of five items to gather for us to get started. We know you're busy with patients, so we make it easy.
3
We do the rest
We will give you the tour, then we keep your practice numbers consistently updated for you moving forward.
MEET OUR BOOKKEEPERS
You'll work with one dedicated bookkeeper, and they have a team of support behind them.
Sona
Alissa
Sara
Jenna
Amanda
Educated Bookkeepers
Every bookkeeper on our team is required to have a 4 year accounting degree and a minimum of 5 years of CPA firm experience.
Thoroughly Trained
We spend a quarter of the year training each new bookkeeper before they officially begin, to ensure you get quality bookkeeping.
Consistently Improving
We provide ongoing training and maintain an updated knowledge base. We don't let our team or our bookkeeping process get stale.
MONTHLY PRICING
Fees are determined based on your average annual collections.
Our service is just a monthly contract. You can cancel anytime, and our work in QuickBooks is yours to keep :)
WHAT'S INCLUDED
Includes everything your CPA needs for tax time. We love working with all CPAs.
Included in our bookkeeping service:
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Updated bookkeeping every month like clockwork
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Starting QuickBooks Online from scratch
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Bank reconciliations and adding all transactions
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Credit card reconciliations and adding all transactions
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Reconciling loan balances, interest, and payments
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Reconciling payroll into dental departments
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Monthly financial reports online
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Percentology Online Software (Dashboard)
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Practice overhead comparison to peers
We do bookkeeping from beginning to end, so the financial reports are ready for your CPA at tax time. Your CPA will love our work and will have very few adjustments to make for tax preparation each year.
Services we don't offer:
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No tax preparation
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No bill pay/check writing
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No day sheet/receivables reconciliations
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No running payroll